The finance module is a full double-entry accounting system shaped around school income — term fees, boarding, transport and scholarships — with a receipt desk the bursar can run at full speed.
Search by name or LIN, split a payment across fee heads, take SchoolPay, Airtel Money, ObPay or cash, and print a receipt with a verification QR code.
Every receipt, payment, journal and payroll entry posts to the ledger once. The day book shows the trial-balance effect before you commit.
Screen-level rights for bursars, accountants and directors, duplicate-posting warnings, and a version history you can restore from.
Quick POS is designed for term-opening queues: type part of a name, pick the learner, choose the fee lines, take payment and print. The ledger posts immediately — there is no evening re-keying step.
The day book lists everything posted on a date with debit and credit totals. Drill into a voucher to see its entries, then into a ledger to see the running balance.
Opening balances are entered per ledger when you set up the company, so the first trial balance is meaningful — not a wall of suspense entries.
Record buildings, vehicles, computers and furniture with purchase cost, useful life and a depreciation method. Print the register and post the period depreciation to the ledger.
Supports book depreciation and URA-style tax depreciation columns.
Employee masters, gross pay, overtime, deductions, PAYE, LST and NSSF, payslips and a payroll voucher that posts to the ledger. Leave balances and appraisal notes stay with the employee record.
Enable payroll in Features (F1). Figures are calculation aids — confirm current URA bands.
Set budgets by ledger and period, then compare against posted transactions. Useful for term planning and board reporting.
Reconcile bank accounts against statements and read the cash or funds flow statement for the term. Payment advice helps you prepare supplier runs.
Usually. You can create ledgers and groups to match the school's current structure, enter opening balances, and retire the accounts you no longer use. For non-profit schools there is a ready-made chart with school fees, boarding and transport income.
On the school network they share one database. Each user signs in with their own rights, and every voucher records who posted it and when. Duplicate-transaction checks warn before a second identical posting.
Yes, when the learner payment code is unique and the reference is stable. Payments with a missing or duplicate code are held in a review list instead of being guessed at.
Yes. Give a report-only role: the user can open reports and print, but cannot post, edit masters or change settings.
On the call we will receipt a payment, post it, and walk it through to the trial balance and outstanding report.