Pricing

One licence per school. No per-learner meter.

You pay for the school, not for every child added in January. Each plan includes the desktop system, the parent portal and installation support.

Annual licence fees in Ugandan shillings, published so you can budget before you call. The ObPay checkout below uses these figures; group licences and add-ons are confirmed in a written quotation.

Starter

Day and boarding secondary schools up to 300 learners

UGX 950,000 / year

Billed annually, per school

  • Finance & Administration
  • Academics & Reporting
  • Parent & student portal
  • Installation on one school server
  • Two remote support sessions per term
  • Daily backups, 30 days retained
Ask about Starter

or pay by ObPay

Most schools choose this

Standard

Schools up to 800 learners, with several bursars and departments

UGX 1,600,000 / year

Billed annually, per school

  • Everything in Starter
  • Single sign-on across the LAN
  • Digital payments: SchoolPay, Airtel Money, ObPay
  • SMS provider connection & Message Centre
  • Report card template matching your current design
  • On-site training day at the start of term
  • Priority support on school days
Ask about Standard

or pay by ObPay

Groups

Two or more schools under one owner or diocese

Custom per school

Quoted after a group review

  • Everything in Standard
  • Separate database per school, shared administration
  • Group consolidation views
  • Staged roll-out, one school at a time
  • Named support contact for the group
Talk about a group

or pay by ObPay after quotation

All prices exclude VAT where applicable. Learner counts are based on the highest enrolment during the licence year.

What the licence covers

Included, and priced separately

Included in every plan

  • Offline installer and licensed desktop application
  • Unlimited staff users with screen-level rights
  • Licence for the school's own server, renewed annually
  • Updates during the licence year
  • Your data exports as JSON at any time

Quoted separately when needed

  • Data migration from an existing system or spreadsheets
  • Additional training days and refresher sessions
  • Hardware: receipt printer, router, server machine
  • Remote-access setup using the school's own domain or tunnel
  • Custom report or register layouts beyond the standard templates
How payment works

Three steps, no surprise line items

  1. Agree the plan and learner countWe confirm the scope in writing, including any migration or extra training.
  2. Pay the annual licenceBank transfer, mobile money or ObPay hosted checkout. Once payment is confirmed, we issue a signed licence file for your server's host name. It covers one school for one year.
  3. Install and trainSoftware is installed on your machine, the bursar receipts a live payment with us present, and term data can begin the same day.
Prefer a lifetime licence? Longer terms are available by agreement. The licence is signed to the school's server, so it keeps working without internet — there is no monthly cloud bill.
Upgrades on the spot: moving to a higher plan or adding a module is configured on your own installation in the same session — no reinstall, no data migration and no waiting days for a provisioning request.
Payment

Pay the licence with ObPay

Start a payment here: MTN or Airtel mobile money in UGX, or a card charged in USD by ObPay. Payment details are entered on ObPay's checkout, never on this website.

How it works

  1. Choose the planUse the published annual fee, or the link we send with your quotation if the scope differs.
  2. Enter the school and receipt detailsThe school name goes on the licence; the email receives the receipt and licence file.
  3. Pay on ObPayApprove the MTN or Airtel prompt, or enter card details on ObPay's hosted page if you chose the USD card route.
  4. Licence issued on confirmationKeep the reference shown on screen. When ObPay confirms the payment we send the signed licence file and our receipt.

Amounts in the form match the published fees. Group licences and quotations with add-ons are paid through the link we send with that quotation.

Pay the licence

Payment method

ObPay will collect UGX 950,000 from the MTN number.

Prefer a link first? Request an ObPay link with your quotation. This site never collects card details.

Straight answers

Pricing questions

Is there a per-learner fee?

No. The licence is per school, banded by enrolment size. Adding a hundred learners mid-year does not create a new invoice, though we ask you to tell us so the plan stays accurate at renewal.

What happens when the licence expires?

The system keeps your data intact, but licensed features lock until renewal. Nothing is deleted, and you can export the database at any time.

Do we need internet or a cloud subscription?

No for day-to-day work. The system runs on the school's own server. Internet is only needed for digital payment imports, SMS and remote support.

Can we start with one module?

Usually both modules are installed together because fees and results share learner records. If you want to start with finance and add academics next term, that can be arranged.

How do upgrades work?

Tell us on a call, WhatsApp or email. We change the plan or switch on the extra module on your installation in the same session and send the updated licence file. Existing data stays where it is — no reinstall, no migration, and no waiting days for a provisioning request.

Can we pay the licence through ObPay?

Yes. The pricing page can start an ObPay payment for the published Starter and Standard fees: an MTN or Airtel mobile-money prompt in UGX, or a card charged in USD. Group licences and quotations with add-ons use the link we send with that quotation. The signed licence file is issued when ObPay confirms the payment, and this site never collects card details.

Do you offer a trial?

We run a guided demo with your own sample data rather than a self-serve trial. If you want a longer evaluation, ask about a term-limited evaluation licence during the call.

Get the written quotation

Tell us your enrolment and which modules you need. We will send a quotation and a checklist of what to prepare.

Request a quotationCompare the modules